Surveys and submissions in the EHP

The EHP distinguishes between surveys and submissions. Surveys are initiated by FINMA, while submissions are initiated by the FIs.

Surveys

Surveys initiated by FINMA are generally sent to the authorisation coordinator (AC) of the FI (individual survey) or AF (overall survey consisting of institution-specific individual surveys) and appear under “Surveys”. The ACs then allocate the individual surveys to the responsible managers (FI) and lead auditors (AF). Surveys sent to AFs are referred to as indirect surveys as the AFs then enter information on FIs they have audited. Surveys sent to FIs are referred to as direct surveys. Surveys have similar content to submissions but differ in terms of procedure. Surveys have to be submitted to FINMA by a given deadline. Successful submission of a survey is indicated by a change of status (from “Open” to “Submitted to FINMA”). Should FINMA detect an error in the survey or information be missing, the status of the survey is reverted to “Undergoing correction”. The manager of the FI (and their deputy) is notified (normally by email) of any change to this status.

You can find all specific information concerning surveys on the “Surveys in the EHP” and “User interface and functions for surveys and submissions” pages linked below.

Account-based surveys for insurance institutions are a special case. All specific information concerning these can be found on the “Account-based surveys” page.

Submissions

Submissions initiated by FIs are created and managed in the EHP under “Submissions”. Different submission templates are available depending on the type of submission (e.g. new licence, licence amendment, notification or end of supervision). Submissions generally contain a dynamic form and various attachments, some of which are provided by FINMA. Once the submission has been created by a manager, the form completed and the attachments uploaded, it can be submitted to FINMA. Successful submission is indicated by a change of status (from “Being processed” to “Submitted to FINMA” or “Checking by FINMA”). The submission is checked by FINMA and depending on its quality and content is directly approved, rejected or returned to the FI for processing. Any need for revision is indicated by the status “Undergoing correction”. The manager responsible for the submission (and their deputy) is notified (normally by email) of any change to this status.

You can find all specific information concerning submissions on the pages linked below.