Declaration of consent to the receipt of electronic documents via the FINMA distribution platform

FINMA can send encrypted documents promptly and electronically to supervised institutions, audit firms and other recipients via the distribution platform. FINMA uses Swiss Post’s IncaMail platform1 as the basis of the distribution platform. Use of the distribution platform via the IncaMail web interface is free of charge.

Completion of the enclosed form notifies FINMA of your consent to the dispatch of electronic documents via the distribution platform. Consent thus given to the receipt of electronic documents from FINMA via the distribution platform can be revoked at any time by sending an email to digital@finma.ch. It is also possible to notify FINMA via this email address of any adjustments to a previous agreement (e.g. a new email address) and/or ask questions.


Declaration of consent

In the case of legal entities, those persons who complete the form must be duly authorised.

1. Consenting receiving party:
Company(2):
*
First name:
*
Surname:
*
Address:
*
Postcode / city:
*
2. Contact person for any technical queries from FINMA:
Title:
*
First name:
*
Surname:
*
Tel. no.:
*
Email address:
*
3. Eligible electronic submissions by FINMA:
FINMA may issue electronic messages unrelated to FINMA proceedings to the party named under Item 1 of this form via the distribution platform to the address specified under Item 4 - 4.2.
FINMA may issue decrees and other messages electronically via the distribution platform to the party named under Item 1 of this form that are not only unrelated, but also in the context of future administrative proceedings involving FINMA (e.g. licensing or enforcement proceedings). Moreover, it is hereby confirmed that the conditions for general agreement under Art. 8 para. 2 VeÜ-VwV(3) have been complied with.(4)
4. “Standard” electronic dispatch (Confidential message on IncaMail; equivalent to normal, non-registered post):
“Standard” electronic dispatch ("Vertraulich” (confidential) on IncaMail; equivalent to normal, non-registered post):
Email (standard):
From (date) (standard):
4.1 “Registered mail” electronic dispatch (Registered mail on IncaMail; equivalent to registered post). FINMA and the receiving entity each receive a digitally signed confirmation in PDF format, with the dispatch data and the exact time of receipt:
“Standard” electronic dispatch ("Vertraulich” (confidential) on IncaMail; equivalent to normal, registered post). FINMA and the receiving entity each receive a digitally signed confirmation in PDF format, with the dispatch data and the exact time of receipt):
Email (registered):
From (date) (registered):
4.2 Electronic dispatch of invoices
Electronic dispatch of invoices (invoices unrelated to a decree in PDF format):
Email (invoices):
From (date) (invoices):
5. Selection of preferred connectivity method:
IncaMail web interface (free of charge)(5)
IncaMail-Mailgateway integration (fee-based)(6)

Please note 

When providing the email address(es) under Item 4 to 4.2 of this form, please ensure they are not affected by any staff changes (for example by providing a group mailbox). Forwarding to additional recipients can be implemented through settings in the proprietary email infrastructure.


The receipt function for registered electronic post needs to be activated in advance in the IncaMail settings (plus the opening of the IncaMail account via http://www.incamail.ch/) to receive registered post from FINMA. Electronic correspondence related to a FINMA procedure is governed by the applicable procedural provisions, in particular the Ordinance on Electronic Transmission for Administrative Procedures (VeÜ-VwV). As a rule, FINMA only sends electronic domestic messages via the distribution platform. Independently of the consent granted through this form, FINMA reserves the right to also send correspondence via normal post in future. Further information on using the distribution platform is available on the FINMA website at https://www.finma.ch/en/finma/extranet/versandplattform/ and http://www.incamail.ch/.

1 Swiss Post’s IncaMail platform meets the requirements of the Recognition Ordinance for Delivery Platforms (SR 272.11), enabling FINMA to (also) securely disclose rulings relating to administrative procedures.

2 If you are completing this form in your own name as a private person, you may leave this field empty.

3 Ordinance on Electronic Transmission for Administrative Procedures (SR 172.021.2).

4 According to Art. 8 para. 2 VeÜ-VwV, only a person who regularly represents a party or parties in proceedings in front of a specific authority, may give their general consent to the electronic receipt of decrees and other messages in future administrative proceedings. Otherwise this consent must be given, for legal reasons, as part of the relevant specific administrative proceedings involving FINMA.

5 With IncaMail web interface (i.e. without IncaMail integration) the electronic message from FINMA is delivered to the email address given in encrypted format. The encrypted email can be opened in the registered inbox by entering the IncaMail password.

6
IncaMail-Mailgateway integration embeds IncaMail in the email application, so the electronic communication from FINMA can be opened directly in the email application (without entering the IncaMail password). If this method is preferred, FINMA will transfer the contact data in this form to Post CH AG to enable them to set up the integration solution. According to the information available to FINMA, the cost of the IncaMail-Mailgateway integration based on registration through this form is currently ca. CHF 360 per year (as at October 2019; the invoice is issued by Post CH AG).